Records Retention Program, Leave Records
N1-82-97-01 Leave Records Approved by NARA: 01-08-1998
Leave Records
Records Retention Schedules
- Executive Function
- Supervision & Regulation Function
- Research Function
- Reserve Bank Oversight
- Computer Operations Records
- Inspector General Records
- Leave Records
- Employee Performance Records
- Litigation Case Files (Administrative) (PDF)
- Talent Acquisition Records and Official Personnel Folder (PDF)
- Designated Historical Materials Relating to the Federal Reserve’s Centennial (PDF)
- Law Enforcement Unit (LEU) Training Bureau Records (PDF)
- Community Reinvestment Act Data and Related Records Schedule (PDF)
- Electronic Security Systems (PDF)
- Cyber Event Repository (PDF)
1. Leave Requests
a. Leave Request and Correction Cards - original with three copies, used by staff to request leave or make corrections regarding leave. The copies are distributed for data entry and processing.
(1) Original - sent to Human Resources Management (HRM) after timekeeper has entered data into the system.
DISPOSITION: Temporary.
Cut off at end of calendar year. Destroy 2 years after cutoff.(2) Division, Supervisor and Timekeeper copies
DISPOSITION: Temporary.
Cut off at end of calendar year. Destroy 1 year after cutoff.(3) Office of the Controller copy - applies only to Leave without Pay requests.
DISPOSITION: Temporary.
Cut off at end of calendar year. Destroy after annual audit.b. Leave Request Form - used by the Support Services division, submitted with leave request cards from each section, providing a single list of all leave requested for that section. Maintained by the administrative section of the division; not submitted to HRM.
DISPOSITION: Temporary.
Cut off at end of calendar year. Destroy 1 year after cutoff.
2. Leave Transaction Report - weekly report of all divisions, used by HRM to review data input by timekeepers.
DISPOSITION: Temporary.
Destroy after completing the verification of data.
3. Timekeeper's Verification Report - sent weekly by HRM to each division timekeeper to check data entry and make any necessary corrections.
DISPOSITION: Temporary.
Destroy after receipt of the Division Leave Report (one week).
4. Division Leave Report - corrected version of the Timekeeper's Verification Report. Issued weekly to each division by HRM. The appropriate supervisor signs each employee's leave report.
DISPOSITION: Temporary.
Cut off at end of calendar year. Destroy 2 years after cutoff or after HRM audit, whichever is sooner.
5. Initial and Monthly Leave Report - shows all the leave used by individual staff members for each division. The Initial Leave Report replaces the January Monthly Report.
a. Division copy
DISPOSITION : Temporary.
Destroy after 1 month.b. HRM copies
DISPOSITION: Temporary.
Cut off at end of the calendar year. Destroy when End of Year Leave Report is completed.
6. End of Year Leave Report - shows leave balance for each staff member for the calendar year. The report is used only by HRM.
DISPOSITION: Temporary.
Destroy when report is 30 years old.