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Board of Governors of the Federal Reserve System
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Annual Performance Report 2013

Strategic Theme 3: Facilities Infrastructure

Establish a modern, safe work environment that emphasizes the need to maintain data quality and integrity and the importance of enhanced collaboration within the organization and with the public.


Data Center Relocation

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Objective 3.1: Create capacity for increased data demand.

In this Section:

The projects associated with this objective are related to the installation of the equipment necessary to run the Data Center and the migration of existing data held in the current Data Center. These projects cannot begin until the design and construction of the new facility is completed.

Accomplishments
  • No projects or initiatives associated with this objective were planned for 2013.

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Objective 3.2: Address critical Data Center subsystem requirements.

In this Section:

Staff from the Divisions of Information Technology (IT) and Management will work with the Federal Reserve Bank (FRB) of Richmond to complete the memorandum of understanding (MOU) for the identified space in the Baltimore Branch building. Staff will work with the FRB Richmond manager to select an architecture and engineering firm through the competitive bidding processes. The FRB Richmond, in conjunction with the Board, will issue a subsequent award for the general contractor to oversee construction activities. Staff expects to complete design work by mid-2013 with construction activities to commence soon after.

Accomplishments
  • Executed an MOU for leased space between the Board and the FRB Richmond.
  • Created a charter, project plan, and an Executive Oversight Group. Developed a communications plan, wrote software to monitor the project, and established an initial risk register.
  • Selected an architecture and engineering firm in April and a construction general contractor in November.
  • Completed design and construction documents in September. Construction of leasehold improvements will commence in the first quarter of 2014.

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Martin Building Renovation

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Objective 3.3: Create a safe and secure work environment.

In this Section:

During 2013, staff of the Management Division plans to develop new policies and procedures to formalize ongoing operations based on the modernization of the building. As part of the ongoing programming efforts, staff will convene focus groups with various stakeholders to discuss building design and options and incorporate the feedback into final plans. Staff will use an automated data collection process for tracking equipment through the design, construction, and commissioning phases. Staff will use the collected data to streamline its incorporation into the management, maintenance, and operations of the facility once construction is complete.

Accomplishments
  • Organized design focus groups consisting of a cross-section of Board staff. The focus groups met throughout the year and provided feedback that will be considered in the design of the Martin Building work environment.
  • Drafted final design plans that were provided to senior leaders for their review. The design is pending final approval.

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Objective 3.4: Upgrade physical infrastructure.

In this Section:

Staff identified swing space in 2012 for current occupants of the Martin Building and will complete negotiation of the lease for the space in 2013. The design and build-out of the leased space will begin in 2013 and continue into 2014. Staff will continue to work with the architect to finish the design of the Martin Building, with a target completion date in 2014. Staff continues to collect utility and energy consumption information for the existing plant as a benchmark for future performance measures.

Accomplishments
  • Signed a lease early in the year for swing space needed to house staff during the Martin Building renovation.
  • Focused on design work associated with the build-out of swing space.
  • Commenced design work for the Martin Building renovation work. This work will continue into 2014.
  • Began collecting utility data for all Board buildings. These data will be used to benchmark utility costs following completion of renovation.
  • Implemented construction project management software.
  • Entered into a contract for construction administration services for the Martin Building construction project.

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Objective 3.5: Reduce utility consumption and expenses.

In this Section:

Facilities staff began a comprehensive energy audit and commissioning process for the New York Avenue Building in 2012, with expected completion in 2013. This process will ensure the existing Board facilities (Eccles and New York Avenue buildings) are operating in the same efficient manner as the newly modernized Martin Building. The majority of the activities covered under this objective will occur once Martin Building construction is complete.

Accomplishments

  • Received an energy audit of the New York Avenue Building. Staff will use the report to identify future projects and opportunities for enhancements.

    • An energy audit of the Eccles Building is scheduled for 2014.

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Last update: May 7, 2014

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